Request for Bid – Natural Grass Playing Field

106 E. Kaw Avenue, Cleveland, OK

The Cleveland Tigers School District invites qualified contractors to submit proposals for the remediation and upgrade of the football and soccer stadium playing surface. The project includes grading, leveling, drainage installation, irrigation setup, and new grass installation to ensure a safe, durable, and high-quality playing surface.

Scope of Work

Site Preparation

1. Field Removal (if applicable):
   • Excavate and remove existing surface materials as needed.
2. Grading and Leveling:
   • Perform precise grading to ensure a uniform, level playing surface suitable for football and soccer.
3. Drainage System Installation:
   • Design and install subsurface drainage systems for efficient water management.
   • Implement surface grading to prevent pooling.
4. Soil Analysis and Amendments (preferred service, but not required. Include availability and pricing if applicable):
   • Conduct soil testing to determine nutrient and structural needs.
   • Apply soil amendments for optimal growing conditions.

Grass Installation

1. Grass Selection:
   • Recommend and source a high-quality natural grass variety (e.g., Bermuda or Kentucky Bluegrass) suitable for the local climate and field usage.
2. Sod Installation:
   • Install sod using proper rolling, leveling, and adherence techniques for seamless integration.

Field Finishing

1. Initial Setup:
   • Calibrate irrigation system for optimal coverage.
   • Apply initial fertilization and soil treatments to support grass establishment.

Bidder Requirements

Experience and Qualifications

• Demonstrated Experience:
  • Provide evidence of successful natural grass field construction or remediation projects of similar scope.
• Certifications:
  • Proof of licensing and insurance to operate within the project jurisdiction.
  • Relevant certifications for turf management practices.

References

• Include a list of at least three recent projects with client contact details for reference checks.

Bid Submission Details

1. Bid Documents to Include:
   • Completed bid form with detailed pricing breakdown (labor, materials, and additional fees).
   • Project schedule, including key milestones and guaranteed completion date by July 1, 2024.
   • Site-specific plans and specifications.
   • Proof of insurance and licensing.
   • Contractor qualifications and examples of relevant project experience.
2. Submission Method:
   • Submit sealed bids a hard copy to:
     Cleveland Tigers School District (sealed field bid)
     600 N. Gilbert St

Cleveland, OK 74020

3. Submission Deadline:
   • Proposals must be received no later than January 6th 4:30pm

Evaluation Criteria

Proposals will be evaluated based on:

1. Price: Cost competitiveness and value for money.
2. Technical Capability: Quality of proposed design, materials, and construction methods.
3. Experience: Proven track record with natural grass field projects.
4. Project Schedule: Feasibility and ability to meet the guaranteed completion date.

Recommended Site Visit

A preferred site visit will be conducted to allow bidders to assess current conditions. The visit can be scheduled by contacting – Trent Turner at trentturner@clevelandtigers.com 

Additional Considerations

• Maintenance Plan:
  • Include a proposal for initial maintenance during the establishment period and recommendations for ongoing care.
• Grass Variety Selection:
  • Clearly specify the selected grass type and explain its suitability for the climate and intended usage.
• Drainage System:
  • Provide details on drainage design, including performance guarantees.
• Environmentally Friendly Practices:
  • Highlight any sustainability or water-conservation practices included in the proposal.

Contact Information

For questions or clarifications regarding this RFP, please contact:
Sol Bayouth – Superintendent
918-688-1012
solbayouth@clevelandtigers.com

The Cleveland Tigers School District reserves the right to reject any and all proposals, waive informalities, or accept the proposal deemed to be in the best interest of the district